Although open-source excel processing programs are readily available, Microsoft Excel is widely used. However, there are instances when it is not feasible to send an excel document the way it is. The following are reasons you should consider converting your excel files to PDF.
Protect Your Data
As you know, PDF documents cannot be altered. There are instances when you do not need any extra alterations to be made to your document. You should note that excel documents can easily be altered, but PDF documents cannot be changed. Thus, PDF is useful when sending contracts and invoices. You can also send anything you do not want to be changed by adding signature and watermark options in PDF.
Keep the Desired Document
No matter the device, platform, or OS, the PDF documents do not change their formatting. However, your excel documents can appear different on an Apple Mac. Also, when you open your excel documents with online spreadsheet processing programs, the format can be altered. By converting excel to PDF, you can prevent alterations in formatting. Thus, you can view your document on a phone, computer, or tablet, and it will have the same format. You will find this useful when printing documents.
Mobile-Friendly
Since PDF documents keep their format, no matter the OS, browser, or mobile device used, they are considered to be mobile-friendly. In fact, they are quite easier to open on the tablet or smartphone. Moreover, there are different apps you can use to read your PDF files. Lecture notes and books are easily viewed on the smartphone when they are in PDF format.
Protect Your Documents
Although you can add security features to your excel document, it is quite easier to copy data from the document. Fortunately, for a PDF document, you can protect it further by defining usage restrictions and adding passwords.
PDFs Have No Multiple Versions
From the first spreadsheet created, several versions have been released over the years. Ideally, the new versions are necessary as they make the sheet better and improved. However, you need to use the right program to open your excel sheet. For instance, the old versions of the excel processing programs cannot open files created by newer versions.
The good thing about PDF is that they have no multiple versions. You can use any given PDF reader to access your document. It does not matter the age of your PDF document; you can open it easily.
